Emergency Procedures

 

This site was designed and intended to provide members of the Rosemont College community guidance to respond to emergencies on campus. All members of the Rosemont College community should familiarize themselves with the contents contained in this guide. It should be kept in an area which will allow for easy access should it be needed in the event of an emergency. This booklet is the property of Rosemont College.

Please refer all questions to the Director of Public Safety, 610-527-0200, X2556.

REPORTING CRIMES AND EMERGENCIES

Immediately report suspicious activity, crimes or an emergency to the Public Safety Department by calling X2555 from an on-campus telephone or 610-527-1038 from any other phone.

When calling, stay calm and carefully explain the problem and location to the officer. Do not hang up until told to do so. Keep calm and keep others calm.

Emergency blue light phones are located at the entrances to campus on Wendover and Curwen Roads, along with phones on the front entrances of campus buildings, which are direct dial to Public Safety.

If an emergency requires the assistance of an outside agency, the Public Safety Department will contact the appropriate organization as the situation dictates.

FIRE / SMOKE EMERGENCY

Any person suspecting or discovering a fire shall implement the actions described in the R.A.C.E. acronym:

RESCUE: any person in immediate danger from the fire, if safe.
 
ALARM: activate the fire alarm pull station and then call the College’s emergency line X2555 or 610-526-1038 to report the fire and location.

CONFINE:
Confine the fire by closing all doors and windows. Turn off fans and air conditioners.

EVACUATE: Evacuate the building to your designated assembly point safety away from the fire.

NOTE: 911 is not contacted automatically when a fire alarm is activated in campus buildings. 911 must be called for all fires.

CLASSROOM EMERGENCY

Environmental Problems such as air conditioning, heating, lighting, water leaks:
Please contact the Operations Department at X2950.

Computer Equipment Problems such as audio visual, network connections or projectors: Please contact the IT Help Desk at X4357.

Room Access – Locked out of your assigned room?
Please contact the Public Safety Department at X2555 or 610-527-1038.

Classroom Disturbances such as unruly students, uninvited guests, demonstrations or physical contact: Please contact the Public Safety Department at X2555 or 610-527-1038.

POWER / UTILITY FAILURE

Reporting: During normal business hours, report utility failures in campus buildings to Operations Department by calling X2950. After normal business hours, report utility failures to Public Safety by calling X2555 or 610-527-1038. Critical areas should be identified at this time.


Facilities Services and/or Public Safety will assess the situation and determine the appropriate course of action. Wait for instructions from college officials, if it is going to be an extended outage. Be prepared to evacuate if necessary.

Turn off all electrical equipment, including computers. Do not turn any equipment back on until power has been restored or you are advised to do so by college officials. In the event of an extended campus wide, or area wide power outage, instructions and information will be provided through the Rosemont Alert (e2campus) or personal notification.

Elevators will not function during a power failure or fire. Use the stairs to evacuate the building. If you are trapped in an elevator, use the elevator’s emergency phone to notify Public Safety.

WEATHER EMERGENCY

In the event of a weather emergency, College officials will determine if it is necessary to cancel classes and/or close the college. They will maintain a check on weather conditions by the best means available. Information relative to the weather emergency will be communicated to students, staff and the general public via one or more of the following ways:

  • KYW Radio (1060 AM) code number 342 for daytime closing; 2342 for closing after 4:00 PM
  • College’s main  phone number- 610.527.0200
  • College’s web site  HYPERLINK "http://www.rosemont.edu" www.rosemont.edu
  • Rosemont Alert (e2campus)
  • Email
Do not call the Public Safety Department regarding the open/closed status of the College as it ties up telephone lines.

SEVERE WEATHER “WATCH”

  • Continue your activities, but monitor and stay tuned to the situation.

SEVERE THUNDERSTORM “WARNING”

  • Keep people indoors and away from windows until the storm passes.
  • Report all damages and injuries to the Public Safety Department at X2555 or 610-527-1038.

TORNADO “WARNING”

  • If in the warning area, seek shelter immediately
  • If in a vehicle, seek shelter immediately. 
  • Do not open windows-stay away from windows and open doors. 
  • Go to the most interior rooms or hallways of the building and close the doors. 
  • Basement area or interior spaces on the lower floors provide the best shelter. 
  • Report all damages and injuries to the Public Safety Department at X2555 or 610-527-1038.

BUILDING EVACUATIONS

  • Building evacuations will occur when a fire alarm sounds and/or upon notification by Public Safety or the building coordinator.
  • Leave by the nearest marked exit and alert others to do the same. Do not stop to take any belongings from the building.
  • Assist persons with disabilities in exiting the building.  If necessary two or three individuals may carry the persons with disabilities from the building if the persons with disabilities cannot negotiate the stairs.  Leave wheelchairs or other such equipment behind if they make movement of the persons with disabilities awkward, or ask another individual to carry the equipment separately.
  • Use the stairs to exit the building. Do not use the elevator.
  • Once outside, proceed to the designated assembly area. Building Coordinators or Public Safety personnel will direct you to the assembly area. Do not leave unless you have given your name to the Building Coordinator.
  • In the event no Public safety or emergency personnel are present, you should proceed to a clear area that is at least 500 feet or further, depending on the type of incident, away from the affected building.  Stay there.
  • Keep streets, fire lanes, hydrants areas, and walkways clear for emergency vehicles and personnel.
  • Immediately notify emergency personnel of any injured persons and individuals remaining in the affected building.
  • Do not return to an evacuated building unless told to do so by emergency personnel, or college officials.
NOTE:911 is not contacted automatically when a fire alarm is activated in campus buildings. 911 must be called for all fires

Assembly Areas for Campus Evacuations

Building

Assembly Area (On-Campus)

Alumnae Hall

Cardinal parking lot  

Cardinal building

Connelly Green-by flag pole 

Chapel

Chapel rear grassy area

Connelly Hall

Connelly Green-by flag pole

Good Counsel

Chapel lawn side

Heffernan Hall

Bridge-between Heffernan and Good Counsel

Kaul Hall

Connelly Green-by flag pole

Lawrence Hall

Chapel lawn side

Library

Connelly Green-by flag pole

Main building

Chapel lawn side

Mayfield Hall

Connelly Green-by flag pole

McShain/Brown

Alumnae parking lot

White Hall

Cardinal parking lot

MEDICAL EMERGENCIES

  • Do not move a seriously injured person unless there is a life threatening situation.Call the Department of Public Safety at X2555 from a campus phone or 610-527-1038 from any other phone.
  • Give your location and as much information as possible regarding the nature of the injury or illness, whether or not the victim is conscious, etc. Do not hang up until directed to do so by the officer. Tell the officer if you have called 911.
  • Return to the victim and keep the victim as calm and comfortable as possible.
  • Remain with the victim until emergency personnel arrive.
  • First Aid- If you provide first aid, consider the following:
    • Is immediate action needed in order to save a life?
    • Will I place myself in harm or jeopardy?
First aid is just that. Do not jeopardize your health or the health of the patient. Wait for
professional help if you are not able to provide proper first aid safely.

PERSON WITH DISABILITES

The following are guidelines to assist in planning for the evacuation of people with physical disabilities.

In all emergencies, after an evacuation has been ordered:

  • Evacuate if possible.
  • DO NOT use elevators, unless authorized to do so by emergency services personnel.
  • Check on people with special needs during an evacuation. A “buddy system,” where people with disabilities arrange for volunteers (co-workers) to alert them and assist them in an emergency, is recommended.
  • Only attempt an emergency evacuation if you have had emergency assistance training or the person is in immediate danger and cannot wait for emergency services personnel.
  • ALWAYS ASK someone with a disability how you can help before attempting any emergency evacuation assistance. 
  • Ask how he or she can best be assisted or moved, and whether there are any special considerations or items that need to come with the person.

If you have a physical disability and are unable to use stairways:

  • Stay calm, and take steps to protect yourself.
  • If there is a working phone, call Public Safety at X2555, or 610-527-1038 or 911 and tell the dispatcher where you are or where you will be moving to.
  • If you must move, we recommend the following:
  1. Move to an enclosed exit stairway, while taking care not to block the exit of building personnel.
  2. Request persons exiting by way of the stairway to notify the Fire Department of your location.
  3. Await Emergency Responders.

CRIMES IN PROGRESS-CIVIL DISTURBANCES

  • Call Public Safety at X2555 or 610-527-1038 from any other phone.
  • Give your location and nature of the crime.
  • Do not attempt to apprehend or interfere with the criminal except in case of self-protection.
  • Advise the officer of the situation and remain where you are until contacted by an officer unless you deem your location unsafe.
  • If a hostile intruder is discovered in your immediate area, and you deem it unsafe to evacuate, retreat to a secure location such as an office or room that can be locked. Turn off lights, remain quiet, keep low to the ground and hide behind a desk or other furniture
  • If safe to do so, stop and take time to get a good description of the criminal. Note height, weight, age, sex, race, hair and eye color, tattoos or facial hair, clothing, weapons if used, method and direction of travel and name if known. If the criminal is entering a vehicle, note the license plate number, make and model, color and outstanding characteristics
  • In the event of civil disturbance, continue in as much as possible with your normal routine. If the disturbance is outside, stay away from doors and windows. Do not interfere with those persons creating the disturbance or with authorities on the scene.

LOCKDOWN

A lockdown of building(s) on campus is an emergency procedure intended to secure and protect the Rosemont community from an immediate threat of violence or harm. An immediate threat of violence MAY include, but is not limited to, active shooter on campus, haz-mat spill, a person near campus with a weapon, or significant law enforcement action in the area adjacent to campus. This action might be necessary when an evacuation would not be appropriate.

Lockdown Procedures:

  • Try to remain calm;
  • Remain indoors, e.g. your office or classroom. You are not allowed to leave the building unless an all clear has been sounded;
  • If not in your typical surroundings proceed to a room that can be locked;
  • Close and lock all doors. If it is not possible to lock the doors, place furniture and equipment in front of them to barricade them. Some doors open out into the corridor. In this situation, use whatever means possible to try to restrict entry to the room, including placing furniture and equipment in front of the door, or using a belt or other item to tie the door handle to something stable.
  • Turn off all lights;
  • Occupants should be seated below window level, toward the middle of a room away from windows and doors;
  • Remain silent;
  • Turn off all radios or other devices that emit sound;
  • Silence cell phones;
  • If gunshots are heard lay on the floor using heavy objects, e.g. tables, filing cabinets for shelter;
  • If safe to do so, turn off gas and electric appliances, e.g. heater, fan, coffee maker, gas valves, lights and locally controlled ventilation systems, e.g. air conditioner. Use phones only for emergency notification to 911 or X2555 (Public Safety)
  • Do not shelter in open areas such as hallways or corridors. Go to the nearest classroom, lecture hall or auditorium that can be locked.

ACTIVE SHOOTER AT LARGE

Call 911 and/or Public Safety Department at x2555 or 610-527-1038 if it is safe to do so, providing each dispatcher with the following information:
  1. Your name
  2. Your location (be as specific as possible)
  3. Number of shooters (if known)
  4. Identification or description of shooter
  5. Number of persons who may be involved
  6. Injuries if known
  7. Wait for police to assist you out of the building.
If it is possible to do so safely, exit the building immediately, moving away from the immediate path of danger, and take the following steps:
  • Notify anyone you may encounter to exit the building immediately.
  • Do not activate the fire alarm.
  • Evacuate to a safe area away from the danger, and take protective cover. Stay there until emergency responders arrive.
  • Leave your personal items behind.
  • Call 911 and the Public Safety Department at 610-527-1038, providing each dispatcher with the following information:
If exiting the building is not possible, the following actions are recommended:
Go to the nearest room or office. Lock and barricade doors.

  • Turn off the lights.
  • Do not activate the fire alarm
  • Seek protective cover such as thick desks, concrete walls or filing cabinets. 
  • Stay away from doors and windows.
  • Keep quiet and act as if no one is in the room.
  • Turn off radios and computers
  • Silence cell phones.
  • Do not answer the door.

If an active shooter enters your office or classroom, try to remain calm. There is no set procedure in this situation. Dial 911, if possible, and alert police to the shooter's location; if you can't speak, leave the line open so the dispatcher can listen to what's taking place. Attempting to overcome the suspect with force is a last resort that should only be considered in the most extreme circumstances. Only you can decide if this is something you should do. Remember there may be more than one shooter. If the shooter leaves the area, proceed immediately to a safer place and do not touch anything that was in the vicinity of the shooter. Do not activate the fire alarm.

No matter what the circumstances, if you decide to flee during an active shooter situation, make sure you have a plan and escape route in mind. Do not attempt to carry anything in your hands while fleeing. Do not try to move any injured people; leave them where they are and notify authorities of their location as soon as possible. Do not activate the fire alarm. Do not attempt to drive off campus until told it is safe to do so by police.

What to expect from responding police officers

Lower Merion Police Officers responding to an active shooter are trained in a procedure known as Rapid Deployment and proceed immediately to the area in which shots were last heard; their purpose is to stop the shooting as quickly as possible. The first responding officers will normally be in teams of four (4); they may be dressed in regular patrol uniforms, or they may be wearing external bulletproof vests, Kevlar helmets, and other tactical equipment. The officers may be armed with rifles, shotguns, or handguns, and might also be using pepper spray or tear gas to control the situation. Regardless of how they appear, remain calm, do as the officers tell you, and do not be afraid of them. Put down any bags or packages you may be carrying and keep your hands visible and empty at all times; if you know where the shooter is, tell the officers. The first officers to arrive will not stop to aid injured people; rescue teams composed of other officers and emergency medical personnel will follow the first officers into secured areas to treat and remove injured persons. Keep in mind that even once you have escaped to a safer location, the entire area is still a crime scene; police will usually not let anyone leave until the situation is fully under control and all witnesses have been identified and questioned. Until you are released, remain at whatever assembly point authorities designate.

BOMB THREATS / EXPOSIVE DEVICES

BOMB THREAT CALL PROCEDURES:

Most bomb threats are received by phone. Bomb threats are serious until proven otherwise. Act quickly, but remain calm and obtain information with the checklist on the reverse side of this chart.

If a bomb threat is received by phone:

  • Remain calm. Keep the caller on the line for as long as possible. DO NOT HANG UP, even if the caller does.
  • Listen carefully. Be polite and show interest.
  • Try to keep the caller talking to learn more information.
  • If possible, write a note to a colleague to call the authorities or, as soon as the caller hangs up,  immediately notify them yourself.
  • If your phone has a display, copy the number and/or letters on the window display.
  • Complete the Bomb Threat Checklist (reverse side) immediately. Write down as much detail as you can remember. Try to get exact words.
  • Immediately upon termination of the call, do not hang up, but from a different phone, contact Public Safety, at x2555 or 610-527-1038, immediately with information and await instructions.
If a bomb threat is received by handwritten note:
  • Call Public Safety at x2555 or 610-527-1038
  • Handle note as minimally as possible.
If a bomb threat is received by e-mail:
  • Call Public Safety at x2555 or 610-527-1038
  • Do not delete the message.
Signs of a suspicious package
  • No return address
  • Excessive postage
  • Stains
  • Strange odor
  • Strange sounds
  • Unexpected Delivery
DO NOT:
  • Use two-way radios or cellular phone; radio signals have the potential to detonate a bomb.
  • Evacuate the building until Public Safety arrive and evaluate the threat.
  • Activate the fire alarm.
  • Touch or move a suspicious package.

SUSPICIOUS PACKAGES OR MAIL

If you receive a suspicious package or mail, notify the Public Safety Department immediately at X2555, or 610-527-1038. Use a land line not your cellular phone.